Visa Application

•  Visa Application

Conference participants who bear a foreign passport may need to apply for a Chinese visa to visit China, except those passport holders from Singapore, Brunei and Japan. Participants can apply for a visa at the Chinese embassy or consulate in the region where they live. To avoid any uncertainty, participants are advised to apply for the visa as early as possible, at least give one month in advance.

For most attendees, it is easier to apply for a Tourist ("L") visa, for which no invitation letter is required for the application.

* For more information, please contact the local Chinese Embassy in your country.

1. The invitation letter will be issued by the ECNCT Committee Board after the successful registration is finished.

2. Your name provided must be exactly the same as it appears on your passport. Any discrepancy between your name on your passport and on your invitation letter or other documentations could lead to a delay and/or denial of your visa application.

3. Please note that the ECNCT Conference and its organizing committees are not authorized to assist with your VISA application process beyond providing the Notification of Invitation Letter issued by the ECNCT Conference and conference Committee Board. Should your application be denied, ECNCT Conference and its organizing committee cannot change the decision of the Ministry of Foreign Affairs, nor will the ECNCT Conference and its organizing committee engage in any discussion or correspondence with the MOFA or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual is denied.

4. It takes around one month for the Embassy to process the VISA application, please register as early as possible and ensure you have enough time to get your visa.

 Invitation Letter

1. The invitation letter will be issued after the successful registration. 

2. Your name must be listed exactly as it appears on your passport. Any differences between the name on your passport and the name on your invitation letter or other documentation could lead to a delay and/or denial of your visa.

3. Please note ECNCT Conference and the organizing committee of the conference are not authorized to assist with the VISA process beyond providing the Notification of Invitation Letter issued by ECNCT Conference and conference Committee Board. Should your application be denied, ECNCT Conference and the organizing committee of the conference cannot change the decision of the Ministry of Foreign Affairs, nor will ECNCT Conference and the organizing committee of the conference engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual being denied.

4. It takes around one month for the Embassy to process the VISA application, please register as early as you can to make sure you have enough time.

** For Chinese authors who need a letter of acceptance or invitation to the conference so that they can take leave of absence from the university, please contact the Conference Secretary after completing your registration.